Stipend payment dates

A CASE award requires a contract to be set up between the University and the CASE partner before the funds can be invoiced.

This is a legal process and can take up to several months to finalise, therefore we cannot guarantee that the CASE stipend supplement will be paid on time at the start of the studentship.

Some CASE sponsors choose to pay the student directly; please check with the Doctoral Academy office if you are unsure.

Email: FBMH.doctoralacademy.funding@manchester.ac.uk

Continuation of registration and payments of stipends will always be subject to satisfactory academic progress and attendance.

Payments will be withheld should there be any cause for concern.

Due to HMRC requirements, the University cannot continue to pay a monthly stipend to a PGR who is registered for the submission pending period.

All PGRs, without exception, must:

• be in regular attendance;
• have completed all progression requirements;
• be registered to receive stipend payments for each year of study.

The Doctoral Academy works closely with the Faculty Finance Office and the Student Services Centre to ensure that all payments are set up and paid promptly.

However, payments can sometimes be delayed, especially during the busy registration period at the start of each academic year.

If you are experiencing any problems or delays, please contact us by emailing FBMH.doctoralacademy.funding@manchester.ac.uk.

Any PGR in receipt of a studentship award must inform the Doctoral Academy if they are absent.

Stipend payments may be stopped without prior notice for periods of unauthorised absence or irregular attendance, periods of non-approved interruption or in cases where a PGR withdraws from their programme of study or takes up full-time paid employment before the end of their programme.

If an interruption is necessary, this will be arranged on your behalf in consultation with your supervisor and sponsor via the Doctoral Academy.

In line with UKRI policy, PGRs in receipt of a monthly stipend who submit before the end of their programme are eligible to receive stipend payments until the end of the financial quarter in which they submit.

The end of financial quarter dates are:

• 31 December
• 31 March
• 30 June
• 30 September.

If you have any queries about your entitlement to stipend payments, please contact us at FBMH.doctoralacademy.funding@manchester.ac.uk.

Please note that you cannot continue to receive a stipend if you move into full-time employment, and the Doctoral Academy will seek to reclaim any overpayment made to any PGR where the PGR has been deemed to have received payments to which they are not entitled.

You must therefore inform us as soon as there is any change to your personal circumstances or employment status.

Undertaking a full-time PGR programme is a significant commitment. We acknowledge there may be some instances where a PGR wishes to undertake part-time work alongside their programme.

There may be specific requirements set by funders/sponsors/UKVI around part-time working hours, but in general the Doctoral Academy expectation is that PGRs do not undertake more than 0.2FTE/1 day/20% of paid employment during the normal working week alongside a full-time programme.

This includes teaching/demonstrating (see our What's involved page for more information) or research assistant/project management/clinical work etc.

All PGRs must discuss part-time work with their supervisor before proceeding. If a PGR decides to undertake paid employment alongside their programme, this would not be accepted as mitigation for requests for eProg milestone extensions, programme or thesis submission extensions.

PGRs must adhere to all required induction and training as prescribed by their programme.

There are other options for PGRs to support flexible arrangements such as part-time study. Any queries should be directed to the Doctoral Academy.