Academic monitoring and progression
eProg is the University system for recording and monitoring academic progression, and for managing training and development for PGRs.
The system allows PGRs and their supervisors to record and tracks key milestones, from the point of registration to thesis examination. It also provides access to an extensive catalogue of training and development events hosted across the University.
Your record can be viewed by your supervisory team, assessors (during annual review periods) and Doctoral Academy staff. eProg should be accessed through the My Manchester portal.
Information available in eProg
- My Profile: Key information about you and your programme.
- My Pathway: Visual interactive timeline showing key milestones.
- My Progression: List of milestones and associated progression forms with dates for completion and compulsory training.
- My Training and Development: Details of any booked, attended or unattended training courses, and a link to the Training Catalogue to search for relevant training opportunities.
- My Examination Summary: Visible in the last six months of programme, this outlines tasks from notice of submission through to completion of your degree.
- My Publications: List of publications and conference proceedings entered in for PGRs with a Pure profile.
- My Document Store: A personal document folder that can be used to share documents with your supervisory team.
Completion of progression forms
You will be required to complete your progression forms on eProg. These constitute a formal record of meetings between you and your supervisory team. It also provides an opportunity for any issues to be raised.
It is your responsibility to arrange all meetings with your supervisor that form part of the formal progression monitoring.
Most forms will have a section for you to complete prior to the meeting, and then a section for the supervisory team to complete following the meeting.
If you upload documents to your progression forms, you can send an email to your supervisory team to inform them that the document is ready for them to read.
Forms can only be submitted by an academic member of staff on your supervisory team.
Colour coding of milestones
You will find that milestones within your eProg progression record may be colour coded to show their status. There is also a traffic light symbol that indicates the status of a form or milestone.
- Green milestones: milestone completed.
- Amber milestones: form started and saved, but not yet submitted or not yet authorised.
- Red milestones: milestone overdue, not started or submitted by the deadline date.
Delaying formal meetings
We recognise that it may sometimes be necessary to delay holding a formal progress meeting.
Where this occurs, you should aim to inform your PGR Administrator of the delay and the expected timeframe for holding the meeting. You can email the PGR Administrator at fbmh.doctoralacademy.support@manchester.ac.uk.
Please note that delays to the Literature Report Meeting and, most importantly, the Continuation/Transfer Report and viva should be avoided, as they may impact on your ability to continue the programme.
You need to complete and pass your Continuation/Transfer Report and viva assessment prior to registering on the next phase of the programme. The viva should therefore not be scheduled after the next registration month.
Supervisory meetings
The frequency of meetings between you and your supervisor will be determined by the nature of the research, mode of study and where you are on the programme. You should, however, meet with your supervisors at least once a month.
The meeting schedule for part-time PGRs should be agreed at the beginning of the degree, though again, you are expected to meet with your supervisors once a month.